Secure Data Management is the practice of establishing standards and policies for the company to ensure the security and integrity of data over time. This includes limiting access to data by using passwords, strong encryption tools, and the requirement of two-factor authentication for all logins. It is also about ensuring that databases are set up with the best practices in mind to guard against attacks, minimize loss in the event of breaches and make it easier to understand which data has been compromised.
It’s crucial to keep in mind that this is a procedural procedure, and companies must be sure to adhere to these standards in all times or face the consequences of being irresponsible guardians of customer data. This could lead to lawsuits and bad press, or even losing customers who changed brands after a data breach.
Step 1 – Inventory all users and categorize them – This involves defining all of the groups of users who need to interact with the system, and specifying what their basic rights will be. This doesn’t need to be an exact science but it should be as detailed and precise as possible.
Once this is accomplished then it’s important to establish a chain-of-custody for every interaction with the system and any changes to data. This will help to bolster any future lawsuits and give peace of mind to clients who may be worried about their personal information being shared with unauthorized parties.