E signature technology speeds up many processes for documenting which reduces delays and saves money by reducing postage, paper, and the need for faxing. It also reduces the time needed to deliver documents to signers and makes it easier for them to sign online.
A simple electronic signature is a digital representation of a handwritten or typed name. These types of eSignatures don’t verify the identity of the signer or include any authentication or encryption features. An eSignature that is more sophisticated uses verification technology to create a hash of the signature and links it with a public discover here key associated the signer’s identification. The recipient is able to decrypt the hash, check it to the public key, and confirm that the signature hasn’t been tampered since it was signed.
A company can increase the security of electronic signatures by implementing additional methods of verification, like passwords as well as two factor authentication and biometrics. These types of verification are used when there is more risk that the validity of the signature will be challenged.
Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. They may require an extended software cycle and it is crucial to ensure the integrity of records during any migration or upgrading processes. The guidance provided by NARA for scheduling records can help agencies to determine the appropriate retention period for these records.