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Conducting board meetings is an obligation that requires a keen eye along with careful pacing and an awareness of how the time of board members is spent. Board management software tools such as portals, can aid here are the findings in this endeavor by making it easier to prepare meeting materials and agendas ahead of time. This will increase the number of participants and let board members review directives and decisions prior to the meeting.

The first step is to clearly communicate the process of making decisions to the board. Being clear about the likelihood that your board will reach agreement, or use voting or another method of making decisions ensures everyone understands what they are expected to do during the meeting. It also helps to avoid confusion, such as when a director raises an issue that’s already been discussed in a previous meeting.

After settling the old business after which the board shifts to the new topics. As with all discussions it is crucial to respect the rights of the other board members to speak. The chair should allow only one director to speak at a given time. The chair of the board must manage the discussion, facilitating the conversation and ensuring all board members are present.

The board votes on the new item of business and records its results in the minutes of the meeting. If a member is dissatisfied with the outcome of the vote, they may request it to be reconsidered. They can also request that the matter be transferred to a committee for further investigation.